IT Hardware Procurement Officer

Job Description

The IT Hardware Procurement Officer is responsible for sourcing, negotiating, and purchasing high-quality IT and network hardware components required for the company’s operations. This role ensures timely and cost-effective procurement of equipment while maintaining vendor relationships, optimizing supply chain efficiency, and supporting the technical infrastructure needs of the Company.

Key Responsibilities

Procurement Management :

Execute end-to-end procurement activities for IT and network hardware (routers, switches, servers, modems, cables, etc.)

Prepare and issue RFQs and purchase orders in line with company policies and approved budgets.

Review vendor quotations, negotiate terms, and ensure value-for-money procurement.

Vendor & Supplier Management :

Identify, evaluate, and maintain relationships with reliable hardware suppliers and distributors.

Monitor supplier performance in terms of quality, delivery timelines, and after-sales support.

Maintain an updated database of approved vendors and pricing catalogues.

Inventory & Logistics Coordination :

Work with the warehouse and logistics teams to track incoming hardware deliveries and ensure proper inventory documentation.

Support the technical team in verifying equipment specifications and compatibility with network standards.

Assist in planning hardware procurement based on usage forecasts and project requirements.

Compliance & Documentation :

Ensure all procurement activities comply with company policies and regulatory standards.

Maintain accurate procurement records, including contracts, invoices, and delivery notes.

Prepare periodic procurement and spend analysis reports for management review.

Cost Optimization & Process Improvement :

Monitor market trends and identify opportunities for cost reduction or alternative sourcing.

Contribute to continuous improvement initiatives in the procurement process.

Requirements

Qualifications & Requirements

Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or a related field.

3–5 years of experience in procurement or supply chain management, preferably in an ISP, ICT, or technology-driven organization.

Proven experience in sourcing IT / network hardware and related equipment.

Strong understanding of procurement processes, supplier negotiations, and contract management.

Proficiency in Microsoft Office Suite and ERP / procurement software (e.g. Microsoft Dynamics 365).

Excellent negotiation, analytical, and communication skills.

Strong attention to detail, organization, and vendor relationship management.

Certification in Supply Chain is an added advantage.

Key Competencies

Technical knowledge of IT and network hardware components.

Strong negotiation and cost analysis skills.

Vendor relationship and stakeholder management.

Process improvement and documentation skills.

Integrity, accountability, and teamwork orientation.

Benefits

Benefits

• Healthcare Insurance (HMO)
• Paid Leave
• Group Life Insurance
• Hybrid work model
• Professional Development Reimbursement

Requirements

Qualifications & Requirements Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or a related field. 3–5 years of experience in procurement or supply chain management, preferably in an ISP, ICT, or technology-driven organization. Proven experience in sourcing IT / network hardware and related equipment. Strong understanding of procurement processes, supplier negotiations, and contract management. Proficiency in Microsoft Office Suite and ERP / procurement software (e.g. Microsoft Dynamics 365). Excellent negotiation, analytical, and communication skills. Strong attention to detail, organization, and vendor relationship management. Certification in Supply Chain is an added advantage. Key Competencies Technical knowledge of IT and network hardware components. Strong negotiation and cost analysis skills. Vendor relationship and stakeholder management. Process improvement and documentation skills. Integrity, accountability, and teamwork orientation.