Executive Assistant / HR Officer

Job Summary

The Executive Assistant provides high-level administrative and strategic support to the Executive, ensuring smooth and efficient operations of the office. The EA will manage the Executive's schedule, communications, and meeting coordination while also assisting in various HR processes, projects, and initiatives.

Job Responsibilities

• Serve as the primary point of contact for internal and external stakeholders, representing the Executive professionally
• Plan special projects, initiatives, and events as assigned.
• Coordinate schedule, appointments, reservations and travel arrangements
• Assist with the preparation of business presentations including text and electronic presentations.
• Create and maintain a system for organizing and storing both electronic and hard-copy information and records and implement record retention policies and procedures.
• Screen phone calls, open and sort mail and summarize memos
• Assist with the coordination of meetings and functions
• Prepare a variety of high quality, written agreements, memos, letters, and other documents
• Prepare, edit and distribute itineraries, letters, memos and meeting minutes and keep track of for events and meetings making sure that things are not overlooked
• Carry out routine office duties, including reception duties in a professional manner.
• Coordinate and direct office services, such as records and budget preparation, personnel and housekeeping.
• Manage the budget of the Office of the Executive and ensure that monthly retirements are prepared.
• Support with other tasks as may be assigned

Requirements

Benefits