Administrative Officer

Job Description : Administrative OfficerLocation : Mabushi AbujaEmployment Type : Full-TimeExperience Level : 1–3 yearsIndustry : Human ResourcesJob OverviewWe are seeking a dedicated, hardworking, and IT-savvy Administrative Officer to join our dynamic team in the human resource industry. The ideal candidate will be responsible for ensuring smooth daily operations, maintaining a respectful and collaborative workplace, and delivering high-quality administrative support to enhance overall Key ResponsibilitiesAdministrative Support :

• Organize and manage office schedules, appointments, and meetings.
• Maintain and update records, files, and databases.
• Prepare and process reports, presentations, and correspondence.IT Management : Utilize software tools to streamline administrative processes.
• Troubleshoot minor IT-related issues and liaise with IT support when necessary.
• Maintain and update HR software systems.Team Management :
• Supervise and coordinate the activities of office assistants and cleaners.
• Ensure the office environment is clean, organized, and conducive for operations.
• Assign and monitor tasks to ensure efficiency and accountability.Proposal and Business Writing :
• Draft, review, and edit proposals for business opportunities.
• Write detailed and persuasive business documents, including contracts and reports.
• Collaborate with the team to align proposals with company goals.Research :
• Research and develop training topics relevant to the human resource industry.
• Stay updated on industry trends and incorporate insights into company initiatives.
• Compile research findings into actionable recommendations and presentations.Office Coordination :
• Manage office supplies and inventory to ensure smooth operations.
• Act as the first point of contact for internal and external stakeholders.
• Coordinate communication across departments. Compliance and Documentation :
• Ensure proper documentation of contracts, invoices, and company records.
• Maintain confidentiality of sensitive information.
• Ensure compliance with organizational policies and HR regulations. Support HR Functions :
• Assist in recruitment processes, including scheduling interviews and maintaining candidate records.
• Support training sessions and employee engagement activities.Qualifications and Requirements
• Education : Bachelor’s degree in Business Administration, Human Resources, or a related field. Experience : 3- 4 years of administrative experience, preferably in the human resource industry.IT Skills : Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), HR software, and other administrative tools.
• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication skills.
• High level of integrity, dedication, and respect for colleagues and clients.
• Ability to work under pressure and meet deadlines with minimal supervision.Key Attributes
• Hardworking and proactive.
• Detail-oriented and dependable.
• Adaptable and quick to learn new technologies.
• Collaborative with strong interpersonal skills