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Executive Secretary

Executive Secretary

Innovation Support NetworkAbuja, NG
30+ days ago
Job description

Job Summary

ISN is seeking a full-time Executive Secretary who will develop, implement, and align ISN’s operations, programs, and organizational objectives, serving as a strategic executor for the board of directors while supporting the ecosystem and leading the ISN staff on a day-to-day basis. The executive secretary will be focused on securing and strengthening the company’s foundation for current and future growth.

  • Minimum Qualification : Degree
  • Experience Level : Management level
  • Experience Length : 7 years

Job Description / Requirements

Responsibilities :

  • Implement and support ISN’s set organizational targets, policies, practices, and programs.
  • Lead ISN staff and teams in creating and inviting a cohesive employee experience, as well as a cohesive ecosystem experience for members.
  • Develop and Manage ISN annual budget and program including the ISN annual gathering.
  • Engage in project development, implementation, and execution.
  • Lead the fundraising and partnership initiatives – including grant management and reporting supported by the ISN directors.
  • Develop and lead people ecosystem, as well as capacity-building initiatives to enhance the performance of the ISN network.
  • Manage succession planning in the organization to ensure business continuity for critical positions.
  • Create and manage ISN recruitment practice
  • Manage ISN day-to-day operations in line with laid down guidelines, policies and procedures for the benefit of the hub network
  • Design, develop and execute mandates and present requests for disbursements in line with policy.
  • Identify and report on at least 2 projects per quarter, negotiating a positive financial outcome for ISN in at least 50% of projects undertaken.
  • Initiate and report on key business development activities to drive partnership opportunities, programs, and policies for ISN.
  • Implement agreed-on projects as per the approved budget, timelines, and performance indicators, submitting and storing final reports for easy retrieval in a designated repository.
  • Conduct and report on Legal and regulatory compliance issues promptly
  • Organize at least 2 workshops per quarter with relevant industry stakeholders in support of ISN’s mission.
  • Ensure production of ISN 12-month Strategic Plan and submit ISN Annual Budget by 1st November of each year as well as quarterly variance analysis Thereafter.
  • Coordinate resources and ensure monthly newsletters, quarterly board reports and annual organizational reports.

    • Requirements :

  • Must have a Bachelor’s degree and (preferably, although not mandatory) a master’s degree in the relevant field as well as ecosystem-building experience.
  • 7+ years experience in a similar role - particularly in building and developing people operations / HR Organization and Strategic implementation of projects
  • Passion for everything technology – and more specifically for ISN’s mission.
  • Must be adept in project management including designing and justifying project budgets, judicious use of the budget, and funding retirements.
  • Exceptional organizational, networking, management, and tenacious personality.
  • Extensive leadership experience and proven track record in developing,
  • Managing and executing programs and projects. Ability to multitask, set priorities, manage time effectively, and interact with the ecosystem
  • Attention to detail as well as a strategic-minded focus on execution and on results-driven approach. The capability of managing diverse and dispersed teams.

    • Note : We are committed to improving diversity in the workspace and work to ensure that our team is supportive of our employees. We strongly encourage applications from women.’’

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