Human Resource and Document Control Personnel

Job Summary

We are looking to hire Human Resource and Document Control Personnel.

• Minimum Qualification:HND
• Experience Level:Mid level
• Experience Length:3 years

Job Description/Requirements

Responsibilities:

• Developing and implementing HR strategies and initiatives aligned with the overall business strategy
  
• Document control and record keeping
• Bridging management and employee relations by addressing demands, grievances or other issues
• interpersonal skills, organizational skills, and writing skills.
• Assist in hiring and onboarding processes
• Update employee database with new hire information
• Uphold the company culture
• Create and maintain necessary HR documents
• Ensuring the confidentiality and security of files and filing systems
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
• Implement company policies
• Handle payroll information
• Prepare necessary HR reports
• Liaise with business partners on employee matters
• Deal with queries and complaints from employees and business partners
• Perform other duties as assigned.
• Support current and future business needs through the development, engagement, motivation and preservation of human capital
• Develop and monitor overall HR strategies, systems, tactics and procedures across the organization
• Nurture a positive working environment
• Oversee and manage a performance appraisal system that drives high performance
• Maintain pay plan and benefits program
• Assess training needs to apply and monitor training programs
• Report to management and provide decision support through HR metrics
• Ensure legal compliance throughout human resource management
• Harmonizing company policies in line with world best practices and advising management
• Develop consistent and coordinated approach to the way in which the company engages with all staff.
• Manage and maintain all controlled company documents
• Update and control procedure documents and forms
• Create and manage document hierarchy and process systems
• Take charge of all document identification, classification, and filing
• Frequently conduct document audits confirming they are current and accurately reflect recorded evidence
• Train employees in the company’s controlled document processes to ensure correct handling of documents from the ground up
• Oversee document through its entire lifecycle (inception to archival)
• Check and edit incoming documents and prepare for distribution
• Create document filing and organizing systems that are both effective and efficient
• Ensure proper organization and security of documents (paper and electronic)
• Log document requests and help retrieve documents as needed for employees
• Make available, notify and distribute documents to relevant recipients
• Confirm delivery of documents to proper personnel
• Collaborate and communicate with managers and project leaders
• Collate, generate, improve upon, package and submit all types of documents including but not limited to MS, QA QC, HSE, Commercial, Technical etc.

Requirements:

• A Degree in Human Resource Management or any other relevant related field
• At least 3 years experience as HR/Admin Officer
• Familiarity with HR software
• Knowledge of labor laws in Nigeria and HR best practices
• Proficient in MS Office Suite
• Strong communication and interpersonal skills
• People-oriented and results-driven
• Demonstrable experience with Human Resources metrics
• Knowledge of HR systems and databases
• Ability to architect strategy along with leadership skills
• Excellent active listening, negotiation, and presentation skills
• Competence to build and effectively manage interpersonal relationships at all levels of the company.