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Admin Assistant

Admin Assistant

United Nigeria AirlinesLagos, Nigeria
10 days ago
Job description

Job title : Admin Assistant

Job Location : Lagos Deadline : July 26, 2025 Quick Recommended Links

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Job Summary :

  • A highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive support to our team.
  • The successful candidate will manage office operations, maintain accurate records, handle petty cash, monitor company resources, ensure a smooth working environment, and support Admin functions.

    • Duties / Responsibilities

    Procurement and Inventory Management

  • Purchase and maintain adequate stock levels of stationery, office supplies, and other materials.
  • Monitor and record usage to ensure optimal levels.
  • Maintain vendor relationships and negotiate prices when necessary.
  • Ensure timely delivery of ordered items.

    • Petty Cash Management

  • Maintain and manage petty cash funds according to company policies.
  • Keep accurate, up-to-date records of petty cash transactions.
  • Retire petty cash timely to avoid office cash shortages.
  • Ensure petty cash is reconciled monthly.

    • Fuel and Diesel Management

  • Monitor and record diesel and fuel consumption for company equipment.
  • Ensure efficient usage and report discrepancies or suspicious activity.
  • Maintain fuel consumption records

    • Asset Management

  • Conduct regular inventory of company property, including furniture, equipment, and supplies.
  • Monitor and prevent theft, misuse, or damage.
  • Maintain accurate records of company assets. Issue Escalation
  • Identify operational issues affecting the office.
  • Escalate issues to management promptly.
  • Follow up on resolutions and provide feedback.

    • Utility Management

  • Process IKEDC electric recharge payments timely.
  • Maintain accurate payment records.
  • Ensure uninterrupted utility services.

    • Office Maintenance

  • Ensure the office environment is clean, organized, and conducive.
  • Coordinate maintenance, repairs, and renovations.
  • Report maintenance issues to management.

    • Security Oversight

  • Verify security personnel attendance daily.
  • Report security concerns or breaches.

    • Facilities Management

  • Identify damaged or malfunctioning equipment (lights, ACS, chairs, tables, water dispensers).
  • Send repair requests to management or vendors.
  • Coordinate new purchases or replacements.
  • Carry out any other assignments given by your Line manager

    • Qualification & Requirements Competencies

  • HND or B. Sc. in any Social Science course or Art
  • Minimum 2 years of experience in administrative support.
  • Strong organizational, communication, and problem-solving skills.
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping
  • Ability to work independently.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Proactive and solution-oriented.
  • Excellent time management.
  • Attention to detail.
  • Strong interpersonal skills.
  • Ability to multitask
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    Admin Assistant • Lagos, Nigeria