Job Summary :
The Project Officer will support the seamless execution of Christmas installations, gifting deliveries, and other corporate and high-net-worth festive projects. This role involves field coordination, vendor follow-up, inventory assistance, project documentation, and hands-on execution of client-facing deliverables. The ideal candidate is detail-oriented, organized, and able to work under pressure during high-demand festive seasons. Experience working with high-profile clients in the oil and gas sector or other regulated industries will be a strong advantage. Familiarity with project management tools for task tracking and execution is required.
Key Responsibilities :
1. Project Execution Support
- Assist in the preparation, setup, and execution of décor installations and gifting deliveries at client locations.
- Coordinate logistics and site readiness in collaboration with vendors, artisans, and team leads.
- Act as the liaison between field teams and the office to ensure project updates and resource needs are communicated promptly.
2. Inventory & Asset Movement
Support the movement of inventory and décor materials from storage to job sites.Track and report material usage, damages, and returns for reconciliation.Ensure items are loaded, transported, and returned in good condition, complying with safety standards.3. Procurement & Vendor Liaison
Follow up with vendors on delivery timelines and specifications.Assist the Senior Procurement and Logistics Officer in sourcing quotes and executing purchase runs.4. Reporting & Documentation
Maintain accurate daily logs of activities, installations, and materials used.Capture photo evidence of project stages and site conditions before and after setup.Submit reports and feedback after each assignment.5. Team & Client Coordination
Support coordination among artisans, drivers, and decorators during deployment.Represent the company professionally while on client sites.Escalate any field issues, risks, or challenges to the supervisor immediately.Requirements
Requirements :
Minimum of Bsc or equivalent in Logistics, Business Administration, or related field.At least 3 years of experience in field coordination, logistics, or operations (events / project-based work is an advantage).Experience working with high-profile clients or corporate environments (e.g. oil & gas, HNIs) is preferred.Ability to work long hours, including weekends during peak seasons.Good communication, reporting, and problem-solving skills.Must be able to use project management tools such as Zoho Projects, Trello, or other task execution platforms.Ability to lift, move, and supervise physical items during project setups.Ability to use project management software for task assignment and tracking (e.g., Zoho Projects, Trello, or similar).Key Skills :
Project field coordination
Vendor & team follow-up
Documentation & time reporting
Logistics & asset handling
Safety & professionalism on site
Use of project management tools
Strong attention to detail
Benefits
Competitive salary structureEnd-of-year performance bonusPrivate health insurance (medical, dental, optical)Paid annual leave and public holidaysAccess to industry trainingStaff gift boxes and participation in company eventsOpportunity to work with prestigious corporate clients in Oil & Gas