Admin Manager
Ultimum LimitedLagos, Nigeria1 day ago
Job type
- Quick Apply
Job descriptionPrepare presentations, reports, and business documents for executives and management. Handle filing systems and document control in compliance with company standards. Assist in tracking key performance indicators and preparing monthly executive reports. Facilitate effective communication between departments and senior leadership. Support People Operations team, including recruitment coordination, welfare & benefits administration, and employee engagement activities. Manage official correspondence, including emails, memos, and announcements. Provide direct assistance to senior management, including scheduling meetings, preparing reports, and managing correspondence. Coordinate travel arrangements, accommodation, and itinerary planning for executives. Act as a liaison between management and internal / external stakeholders. Maintain discretion and confidentiality in handling sensitive company information. Aid the People & Culture management team on various initiatives employee relations, compensation & benefits, recruitment & onboarding, L&D, etc. Support and / or champion People related projects in line with business and functional needs. Participate in development and review of People Policies and initiatives. Bachelors degree in Business Administration, Office Management, or related field. Minimum 3-5 years of experience in administrative and / or executive support, preferably in an FMCG company. Strong organizational and multitasking skills. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle confidential information with professionalism. Problem-solving mindset and ability to work independently. Exceptional attention to details. Tech savvy with good analytical ability.
JOB PURPOSE
In addition to other duties that may be assigned from time to time, the Admin Manager will be responsible for supporting the People & Culture department by managing administrative tasks, ensuring compliance with company policies, and facilitating smooth People operations. The incumbent will also oversee the management of the HQ facility and support the Executive team on all administrative matters.
KEY JOB ROLES & RESPONSIBILITIES
Office Administration :
- Oversee daily office operations, ensuring efficiency in administrative processes.
- Manage office supplies, facilities, and vendor relationships.
- Supervise clerical staff and ensure adherence to company policies.
- Coordinate company events, meetings, and corporate engagements.
- Manage business travel plans and ensure seamless execution.
Documentation & Reporting :
Communication & Coordination :
Executive Support :
People Operations Support :
EXPERIENCE & ACADEMIC REQUIREMENTS
SKILLS & COMPETENCIES
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Admin Manager • Lagos, Nigeria
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