Procurement Officer

Procurement Officer

Industry : Healthcare / Pharmacy

Location : Ajah Lagos

Salary : 150,000 - 200,000 Monthly

Experience : 2-4 Years

Job Summary

The Procurement Officer oversees the end-to-end procurement of pharmaceuticals, consumables, and medical equipment, ensuring timely, cost-effective, and compliant purchasing according to GDP / GMP and healthcare regulations.

Key Responsibilities

1. Supplier & Vendor Management

Identify and evaluate reliable suppliers.

Maintain strong vendor relationships and conduct periodic performance assessments.

Ensure all vendors adhere to quality and compliance standards.

2. Sourcing, Negotiation & Contracting

Conduct market research to identify competitive pricing and new vendors.

Request and analyze supplier quotations.

Negotiate pricing, contracts, and delivery timelines to achieve cost efficiency.

3. Procurement & Order Management

Process purchase requisitions and raise purchase orders.

Track and follow up on orders to ensure timely delivery.

Resolve discrepancies related to deliveries or invoices.

4. Inventory & Stock Control

Monitor stock levels and maintain reorder thresholds.

Support periodic stock counts and reconciliations.

Identify expired, slow-moving, or obsolete inventory.

5. Compliance & Documentation

Ensure all purchasing activities follow GDP / GMP and regulatory requirements.

Maintain proper documentation for audit trails.

Keep updated records of contracts, POs, invoices, and receipts.

6. Quality Assurance Support

Verify that all delivered items meet required quality, packaging, and storage standards.

Work with pharmacists and QA staff to address quality concerns.

7. Budgeting & Reporting

Assist in preparing the procurement budget and forecasts.

Track expenses and provide periodic procurement reports to management.

Key Performance Indicators (KPIs)

1. Cost Efficiency & Savings

Achieve 510% annual cost savings through effective sourcing and negotiation.

Maintain at least 95% supplier price compliance with agreed contract terms.

2. Timeliness & Delivery Performance

Ensure 98% on-time delivery of pharmaceuticals and consumables.

Reduce procurement cycle time to 35 business days from requisition to delivery.

3. Inventory & Stock Accuracy

Maintain 95100% stock accuracy during monthly stock reconciliations.

Keep stockout rate below 2% monthly for fast-moving and critical items.

Reduce expired / obsolete stock to less than 1% of inventory value.

4. Supplier Performance & Compliance

Ensure 100% compliance with GDP / GMP procurement standards.

Achieve 90%+ supplier performance rating based on quality, pricing, and service.

5. Documentation & Audit Readiness

Maintain 100% completeness of procurement documents for audit purposes.

Achieve zero audit non-compliance related to procurement processes.

6. Budget Adherence

Maintain procurement spending within approved budget limits .

Provide accurate and timely monthly procurement reports.

Qualifications & Requirements

B.Sc. / HND in Supply Chain Management, Pharmacy, Business Administration, or a related field.

2-4 years of experience in healthcare / pharmaceutical procurement.

Strong understanding of GDP / GMP and pharmaceutical supply chain processes.

Proficiency in MS Office and inventory management software.

Strong negotiation, communication, and analytical skills.

Detail-oriented, organized, and able to work under pressure.

Benefits

Competitive Salary : 150,000 - 200,000

Health benefits

Professional development and training

Career advancement opportunities

Conducive work environment

How to Apply

Interested and qualified candidates should send their CV to hiring@mysigma.io                             using Procurement Officer Ajah as the subject line.