Executive Operations Associate

Job Description

POSITION SUMMARY

The  Executive Operations Associate (EOA)  is a high-performance, operations-focused role responsible for protecting, maximizing, and optimizing the Executive’s time, energy, and strategic priorities.

This role goes beyond traditional executive assistance, it requires sharp analytical judgment, advanced coordination skills, excellent communication, and the ability to operate in a fast-paced, high-stakes environment where excellence, discretion, and proactivity are non-negotiable.

The ideal candidate has strong organizational intelligence, thrives under pressure, anticipates needs before they arise, and ensures that every engagement around the Executive runs seamlessly.

KEY RESPONSIBILITIES

1. Calendar, Scheduling & Prioritization

• Own and manage the Executive’s complex calendar across multiple time zones.
• Evaluate and prioritize meeting requests based on strategic importance, relationship value, and business objectives.
• Coordinate scheduling with internal teams, partners, investors, government officials, and external stakeholders.
• Ensure buffers, transitions, prep time, and context documents are built into the calendar.
• Constantly reorganize and optimize the calendar as priorities shift.

2. Executive Communications & Relationship Coordination

3. Meeting Coordination & Execution

4. Travel & Itinerary Management

5. Executive Day Planning & Operational Support

6. Stakeholder & People Coordination

7. Operational Excellence & Follow-Through

REQUIREMENTS

Education & Experience

Skills & Competencies

PERSONAL ATTRIBUTES

WORK CONDITIONS

WHAT SUCCESS LOOKS LIKE