Secretary / Administrative Officer

Overview

• We are recruiting for a Secretary / Administrative Officer to provide comprehensive administrative, accounting, and operational support.
• This role is responsible for invoice preparation, driver payment initiation, insurance and compliance tracking, professional communication management, and accurate financial and administrative record-keeping.
• The successful candidate will work closely with operations teams, field managers, drivers, company management, and key client representatives to ensure smooth, accurate, and timely logistics and financial processes.

Key Responsibilities

• Prepare, process, and track invoices and waybills to ensure accurate and timely client payments.
• Initiate and manage driver payments, salaries, and dispatch allowances using Xero, in collaboration with operations teams.
• Maintain accurate financial, administrative, and operational records using Xero and spreadsheets.
• Monitor vehicle insurance, roadworthiness, and statutory compliance documents, ensuring timely renewals and proper filing.
• Manage professional email correspondence and provide administrative support while coordinating with operations teams, drivers, management, and client representatives.

Requirements

• Minimum of OND / HND / BSc in Business Administration, Accounting, Finance, or a related field.
• Proven work experience of 13 years in an administrative, secretarial, or accounts-related role.
• Proficiency in Xero accounting software (mandatory).
• Strong working knowledge of Microsoft Excel and/or Google Sheets.
• Experience in invoicing, payments, and record-keeping.
• Excellent written and verbal communication skills.
• Strong time-management and organizational skills.
• Prior experience in logistics or transport operations is an added advantage.