State Administrative Assistant, Benue

About the Organisation

The International Institute for Democracy and Electoral Assistance is an intergovernmental organization with 35 member states hailing from different continents around the world. International IDEA aims to support sustainable democracy worldwide, doing so, inter alia, by working with both new and long-established democracies to strengthen the institutions and culture of democracy and enhance the rule of law. Located at the interface of research and practice, International IDEA serves as a forum for dialogue and uses comparative experience and analysis to identify good practices for democracy-building. It also produces knowledge tools and practical guides for democracy support. The Institute maintains a global network of experts, provides training materials, and offers strategic advice to democracy actors at the international, regional, and national levels. The Institute is headquartered in Stockholm with field offices in Africa and West Asia, Europe, Asia and the Pacific, Latin America and the Caribbean.

International IDEA will be managing the “EU Support to End Sexual and Gender-Based Violence (ESGBV) in Nigeria” programme. This programme aims to reduce Sexual and Gender-Based Violence (SGBV) in Nigeria by strengthening laws and policies, expanding survivor-centered essential services and driving positive social-norm change. It will ensure that people in all their diversity with particular attention to women, girls and the most vulnerable have their rights promoted and protected from all forms of violence through legislation and effective enforcement, while improving the rule of law, tackling impunity, and enhancing access to justice through a more independent, effective, responsive, transparent and gender-sensitive justice sector. The programme also advances Sustainable Development Goals 5 (Gender Equality) and 16 (Peace, Justice and Strong Institutions).

About the Job

The State Administrative Assistant provides sound logistical and administrative support to the ESGBV, Project in Benue State that enables the team to achieve their outcomes and targets; working in close coordination with the Abuja Office and in collaboration with International IDEA’s Africa and West Asia Regional office.

Key Responsibilities

Ensures the timely provision of administrative and logistics services to the State Office, programme staff, consultants and teams;

Handles administrative requests and queries from the State Project Coordinator;

Contributes to the preparation of Terms of Reference and other contractual documents for consultants and service providers, ensuring all supporting documentation is in line with relevant policies and procedures;

Initiates and processes programme related procurements (Procurement of services, goods, & events) in line with International IDEA policies and procedures;

Provides timely data on costs (hotel accommodation, venue and transport) to the state team to support preparation of budgets and analysis;

Organizes and coordinates logistical arrangements for meetings, conferences and workshops (obtaining quotes and booking venues, liaising with attendees, etc.); Assists with the preparation of meeting materials;

Handles all travel arrangements (hotel accommodation, transport etc.) for staff and consultants as requested, and raises the relevant purchase requisitions as well as assisting in processing invoices and circulating key documentation for signature;

Seeks feedback from visitors and staff to ensure quality control of travel arrangements (hotels, venue, transport etc.);

Develops and updates the contact details of service providers (hotels, venues etc.) in the State;

Leads protocol arrangements for the State Office; Processes official documentation; Liaises with various government offices and departments in consultation with Abuja Office and International IDEA’s Africa and West Asia Regional Office;

Supports all administrative processes affecting the arrival, presence and exit of project staff (internal and external);

Manages State Office inventories, and procurement in an efficient, and cost-effective manner;

Ensures appropriate service contracts are in place for the State Office and necessary services of equipment are completed in line with agreed schedules;

Manages the schedule of the State Office Driver including vehicle maintenance and ensuring that the Drivers complete and record details of all the vehicle safety checks;

Ensures regular fire drills are completed, fire equipment is maintained and that any security issues are reported promptly to the management team;

Assists with the registration of internal / external communications and institutional documents;

Assists with the implementation of safety and security policies and procedures, providing administrative and logistical support on security related matters;

Carries out other duties and responsibilities as related to the post that may be assigned from time to time.

Requirements

Ordinary National Diploma (OND) and preferably business and / or secretarial education; University degree in administration, business, or other relevant discipline considered an advantage;

Minimum of three (3) years’ experience of working on project logistics for an international organization;

Experience of working in an international context, e.g., in an NGO, an intergovernmental organization, considered an advantage.

Previous or current experience of working in the State is desirable.

To apply

To apply, email your application by Sunday 4th January 2026 to