Job Description
ROLE PROFILE
Ruhe Global Resources (RGR) is an international education consultancy, Language and examination Tutorial Center. We represent the interest of several institutions in Australia, Canada, Cyprus, Turkey, Russia, France, Italy, China, India, Germany, Dubai, New Zealand, USA and United Kingdom.(other Europe, Asia and Middle east countries) and offer national and international examinations, Registration tutorial and preparation service.
Role Title : Recruitment & Conversion Customer Service Officer
Department : Administration, customer services & Client relations Recruitments
Job Purpose
- We are looking for Seasoned and competent Student Recruitment & Admission Conversions officers to play a crucial role in shaping our recruitment efforts by ensuring the meticulous management of the recruitment admissions process for prospective students.
- To work with the Managing director, Regional Manager and other employees to evaluate and successfully establish new business opportunities and maintain existing once on all platforms while strengthening existing ones.
- The Student Recruitment & Conversions Admissions Processing Officer at our international student recruitment teams plays a vital role in shaping the dreams of students eager to embark on their study abroad adventures by facilitating the recruitment and admissions process for students aspiring to study abroad.
- This dynamic position involves Working closely with a diverse array of universities and colleges in various countries, this position focuses on ensuring that prospective students receive the necessary support and information throughout their application journey.
- In this role, you will expertly manage the admissions processing workflow, providing expert guidance by guiding students through the often complex and daunting application journey. With a keen understanding of the requirements and nuances of different institutions, you will provide invaluable advice, helping students navigate challenges and seize opportunities.
- Additionally, you will implement innovative conversion strategies designed to inspire and empower students, ensuring a smooth and successful transition to their chosen educational destinations and paving the way for their bright futures.
- This position involves not only processing students’ applications in an efficient and accurate manner but also providing vital support to recruitment and admissions teams to enhance the overall student application experience.
- As part of this role, you will be instrumental in driving acceptance rates and engaging with applicants to guide them through their educational journey.
- To participate in coordinating marketing activities online via all social media platforms and the RGR website; consistently drive traffic online to the RGR offices in the region; generate and follow up with MOU partners and ensure consistent flow of students from such partners; be fully involved in digital campaigns and effectively increase brand awareness face to face and Online.
- Achieve set monthly revenue and registration target.
- Responsible for ensuring monthly registration target in the branch is met.
Core Working Relationships
Customer Service officer, Business Development Officers, Recruitment Officers and managers, Branch Manager, Conversion Officers / Manager, Events Manager, Marketing / Brand Marketing Manager, Human Resource Officer, Managing Director.
The post holder will be Reporting to the Managing Director and work closely with all Abuja, Lagos, Port- Harcourt and Benin based staff; this position will focus on recruitment to all RGRs services and partner Universities programs and market the RGR brand in Nigeria across all marketing communications channels.
Job Description
Welcoming prospective clients and attending to their needsManage Inquiries : Respond promptly and accurately to all inquiries via phone, email, and other channels, ensuring a positive and helpful customer experience.Engage with Prospective Students & Clients : Actively participate in recruitment events (open days, school visits, etc.) and online platforms to interact with potential applicants and provide information about programs, courses, and campus lifeSupport Application Process : Assist applicants with the application process, including providing guidance, resolving issues, and ensuring timely processing of applications.Track and Report : Monitor key recruitment metrics, track conversion rates, and provide data-driven insights to inform recruitment strategies.Collaborate with Teams : Work closely with admissions, marketing, and other relevant departments to coordinate recruitment efforts and ensure a seamless experience for applicants.Promote the Institution : Effectively communicate the institution's strengths, values, and unique selling points to prospective students and stakeholders.Deliver Excellent Customer Service : Maintain a high standard of customer service at all times, ensuring that all interactions with applicants are positive and efficient.Stay Informed : Keep abreast of industry trends, best practices, and relevant legislation to ensure effective recruitment and compliance.Keep abreast of industry trends, best practices, and relevant legislation to ensure effective recruitment and compliance.Respond to client enquiries, Process and evaluate thier applications for partner colleges, according to admission rules and Check applicant paperwork and qualifications for legitimacy and correctness.Guide prospective international students on admissions, scholarships, and deadlines.Communicate via phone, email, and in-person to address inquiries.Stay updated on admission criteria changes.Maintain application data and monitor statuses.Analyze trends to improve recruitment strategies.Organize and participate in recruitment events to attract international students.Enhance agency visibility through outreach efforts.Regulatory Compliance : Stay informed about student visa regulations and guide applicants.Assist in preparing visa documentation.Operate RGR's student recruitment and conversion strategy within the Recruitment and Conversion team.Represent RGR at external recruitment events with in-depth knowledge of partner school programs, gained through study and collaboration.Provide accurate information and guidance to potential students about RGR’s offerings and the benefits of studying abroad.Deliver compelling presentations to agents, schools, and prospective students showcasing RGR and partner programs.Plan and execute on-campus recruitment events, including attending open days and graduations in partnership with schools and universities.Evaluate the effectiveness of recruitment activities to ensure targeted efforts and maximize return on investment.Implement conversion strategies to optimize recruitment and enrollment of new students. - Manage prospective student inquiries with timely follow-ups and relevant actions.Serve as the main point of contact for queries from the RGR website and social media, along with recruitment events.Execute applicant conversion tactics, including online engagement, telephone outreach, and face-to-face activities.Collaborate with the Marketing team to create high-quality content that enhances conversion efforts across various channels.Coordinate recruitment activities with the RGR student recruitment teams for cohesive delivery.Assist the Marketing team in developing marketing materials, including student-generated content, to ensure high-quality communication.To monitor the office assistants and cleaners to ensure that the toilets and office environment are clean.Any other related task that may be assignedResponsibilities
Customer Service :
Welcoming prospective clients and attending to their needsAttend to all enquiries from clients and partners in a professional mannerLead the customer service team.Respond to and escalate the problems of the customer promptlyAssist customers via Face to Face, emails and over both over the phone and on social media platforms.Listen to the customer queries patiently to resolve issuesMaintain records of customer interactions and transactions, recording details of inquiries, complaints, and comments, as well as actions taken and query resolution to ensure customer satisfactionUpdate / maintain social media log on a nightly basisCheck to ensure that appropriate changes were made to resolve customers' problemsAbility to retain product knowledge and help educate the customerHave in depth and accurate information on RGR products and servicesRegistration of clients and monitoring the number of registered applicants per day / monthTo maintain a high degree of accurate and current product knowledge.To organize the arrangement of the counselling room for school visits and to ensure that local facilities are presented to a satisfactory level.To provide the Branch Manager with a monthly report on all activitiesFollow-up on students from all sourcesTo attend to walk-in and telephone enquirers on a daily basisHandling of petty cash and recording expenses on the spread sheetEnsure that current brochures, posters, attendance sheets for school visits and all RGRs forms are up-to-date, available and in the right place always.Attend to delegates’ needs during school visitsHandling branch inventoryEnsuring that the Front office is always kept neatSorting out mails or parcels receivedPosting of all RGRs documents to required officesConversion and Enrollment
Be responsible for all councillors assigned students Conversion Activities : actively egngage with councillors on thier engagment with prospective students or customers, answering questions, addressing concerns, and providing information to encourage them to enrol or make a purchaseEnsure effective and timely Communication & Relationship Building : build rapport with individuals, understanding their needs and motivations to tailor their approach for successful conversion.Requirements
Experience Essential Skills and Experience : Excellent customer service and sales support skills. Strong administrative skills Excellent listening , written and spoken communication skills. Ability to work under pressure to meet deadlines. Excellent organisational, planning & time management skills. Able to work on own initiative and as part of a team. High level of IT proficiency with experience of Microsoft Office Evidence of working within a target-driven environment Meeting Sales Goals and Professionalism Experience and ability in providing market intelligence in order to guide recruitment activities Prospecting Skills, Sales Planning, Selling to Customer Needs, Closing Skills, Market Knowledge, Presentation Skills, High & Sustainable Energy Level Experience of report -writing and statistical analysis Takes initiatives and works independently / within a team when required Highly organised, can manage many different tasks simultaneously Can build positive relationships with people of a variety of different ages and levels of authority Can influence and persuade at all levels Culturally sensitive and committed to RGR’s values of equality and diversity.. Ability and willingness to travel within Nigeria when required. Evidence of success in building and maintaining customer relationships leading to increased sales Sound organization, planning & time management skills. Highly motivated self-starter with a high level of energy and motivation. Able to work on own initiative and as part of a team. Desirable Skills and Experience but not required but will increase your chances : Significant experience related to the international Higher Education sector Knowledge of international educational qualifications and their Nigeria equivalences Knowledge of marketing for international Higher Education sector within Nigeria Knowledge of international higher education of different countries Experience working in the Education marketplace Knowledge of the study-overseas market Marketing or customer service experience. Education and Experience : Ideally and Education Degree However candidates with relevant experience and knowledge will be considered in lieu What We Can Offer You Career progression and professional development programs. A strong, positive and values-driven workplace culture Training and development opportunities and performance-related incentives will be available as part of the role. Mobility within the business and global locations