Executive AssistantMotomedia Reflomax Limited • Lagos State, LA, ng
Executive Assistant
Motomedia Reflomax Limited • Lagos State, LA, ng
23 days ago
Job type
- Quick Apply
Job descriptionData Analysis & Reporting : Collect, analyze, and interpret data from various sources to support executive decision-making. Prepare regular and ad-hoc reports on operational metrics, project status, and market trends. Meeting Preparation & Briefing : Conduct pre-meeting research on attendees, topics, and companies. Synthesize complex information into clear, concise executive briefs and agendas to ensure the executive is well-prepared and effective. Project Management Support : Assist in tracking key performance indicators (KPIs) for strategic projects. Analyze project timelines and outcomes, identifying potential bottlenecks or risks and proposing data-backed solutions. Process Improvement : Identify inefficiencies in administrative and operational processes. Analyze the root cause and propose, and sometimes implement, improved systems and workflows to enhance productivity. Financial Oversight : Assist with the preparation and analysis of expense reports, budgets, and invoices, ensuring accuracy and identifying any discrepancies or opportunities for cost savings. Foster positive relationships with key stakeholders on behalf of the executive. Facilitate cross-departmental communication and ensure that action items from meetings are clearly documented, assigned, and tracked. Experience with data visualization tools (e.g., Power BI, Tableau) is a plus. Experience in project management software (e.g., Asana, Trello, Jira). A proactive, "can-do" attitude with the ability to work independently and with minimal supervision. Demonstrated strong analytical and problem-solving skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy. Advanced proficiency in Microsoft Office Suite (especially Outlook, PowerPoint, and Excel for data manipulation, pivot tables, and charts). Excellent verbal and written communication skills. Superior time-management and organizational skills, with the ability to prioritize multiple tasks seamlessly. Demonstrated strong analytical and problem-solving skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy. Advanced proficiency in Microsoft Office Suite (especially Outlook, PowerPoint, and Excel for data manipulation, pivot tables, and charts). Excellent verbal and written communication skills. Superior time-management and organizational skills, with the ability to prioritize multiple tasks seamlessly.
Job Description
Key Responsibilities :
Administrative & Operational Excellence :
- .Manage complex and dynamic calendars, including scheduling meetings, appointments, and travel arrangements with a high degree of precision.
- Act as the primary point of contact between the executive and internal / external stakeholders, demonstrating exceptional communication and diplomacy.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Handle confidential information with the utmost discretion and integrity.
Analytical & Strategic Support (A Key Focus Area) :
Stakeholder & Relationship Management :
Requirements
Bachelor’s degree in Business Administration, Finance, or a related field.
Proven experience as an Executive Assistant or similar role, supporting C-level executives.
Requirements
Proven experience as an Executive Assistant or similar role, supporting C-level executives.
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Executive Assistant • Lagos State, LA, ng
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