Personal Assistant to the Managing Director

Job Summary :

We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive administrative, operational, and personal support to the Managing Director. This role requires an individual who can maintain professionalism, confidentiality, and handle sensitive information with utmost care.

Key Responsibilities :

• Scheduling and Management : Manage the MD's schedule, appointments, and travel arrangements, including booking flights, hotels, and transportation.
• Communication : Serve as the primary point of contact for the MD, handling incoming and outgoing communications, including emails, phone calls, and correspondence.
• Meeting Coordination : Organize and coordinate meetings, prepare agendas and meeting materials, and take minutes as needed.
• Administrative Support : Handle confidential documents and correspondence with discretion, maintain an organized filing system, and perform general administrative tasks.
• Research and Reporting : Assist the MD with research and data gathering, prepare reports and presentations, and follow up on tasks as needed.
• Personal Errands : Perform personal errands for the MD, as required.
• Confidentiality : Maintain the utmost confidentiality regarding all information and tasks entrusted to you.
• Project Support : Assist the MD with various projects and initiatives as needed.
• Teamwork : Collaborate with other staff members to ensure smooth office operations.
Requirements :
• Skills :
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks effectively.