Executive Assistant (Nigeria)

About the Role : We are seeking a highly organized, proactive, and detail-oriented Executive Assistant.

You will manage critical administrative functions—including inbox and calendar management, meeting coordination, document preparation, and communication with internal and external stakeholders.

Core Tasks : Monitor multiple inboxes to triage and respond to client questions and concerns Perform ad hoc payment, invoice management, file management, etc Manage a calendar including scheduling, meetings, and travel arrangements Serve as a contact between employees, clients, and external partners Prepare / edit correspondence, communications, presentations, reports, and other docs Coordinate meetings, set agendas, take minutes, and prepare follow-ups / action items Perform other ad-hoc tasks with limited instruction as needed Assist with project management tasks (track deadlines / coordinate to ensure success) Assist with personal tasks as needed Create SOPs as needed Must-Haves : 3+ years experience in an EA, administrative, or Chief of Staff role Exceptional verbal and written English communication skills 2+ years experience with project management-related tasks and tools Hands-on experience with Canva for presentation building, updates, and design Intermediate skills with Google Suite (Sheets, Docs, Slides) Strong organizational and planning skills Excellent time management skills and ability to multitask and prioritize Background with Notion and Asana for project management (or similar tools) Familiarity with Slack and Zoom for internal team coordination / communication Ability to work CST Nice-to-Haves : Education and experience working as a lawyer / holder of a JD Experience using Zapier and Quick-books Event planning experience (organizing corporate events, conferences, workshops, etc)   Powered by JazzHR