Personal Assistant

Person Specification
We are looking for a versatile and highly-organized personal assistant to perform
personalized administrative duties for senior management. In this role, you will be
responsible for scheduling meetings, taking notes, and handling correspondence on
behalf of managers. You may also be required to make travel arrangements and assist
with other duties when required.
To ensure success as a personal assistant, you should exhibit excellent organizational
skills and demonstrable experience in a secretarial role. Accomplished personal
assistants are intuitive to the needs of the managers and work autonomously to provide
customized administrative support.
Personal Assistant Responsibilities:
● Reporting to senior management and performing administrative duties.
● Attending and engaging with clients on behalf of management
● Typing, formatting, and editing reports, documents, and presentations.
● Entering data, maintaining databases, and keeping records.
● Liaising with internal departments, answering calls, and making travel
arrangements.
● Managing internal and external correspondence on behalf of senior
management.
● Scheduling appointments, maintaining an events calendar, and sending
reminders.
● Copying, scanning, and faxing documents, as well as taking notes.
● Preparing facilities for scheduled events and arranging refreshments, if required.
● Ordering office supplies and replacements, as well as managing mail and courier
services.
● Observing best business practices and etiquette.

Requirements

Personal Assistant Requirements:
● HND,B.sc In any field
● 1-2 years of experience as a personal assistant would be advantageous.
● Extensive experience in creating documents and spreadsheets, using office
software such as MS Word, Excel, and PowerPoint.
● Advanced typing, note-taking, record keeping, and organizational skills.
● Ability to manage internal and external correspondence.
● Working knowledge of printers, copiers, scanners, and fax machines.
● Proficiency in appointment scheduling software such as MS Outlook, as well as
call forwarding.
● Excellent written and verbal communication skills.
● Exceptional interpersonal skills.