Officer - Facilities Maintenance.Finance

Reports To : Manager - Regional Facilities Division : Finance Mission : To ensure the effective and efficient execution of facilities, residential and logistics functions including mail processing, freighting and transportation, issuance and distribution of office refreshments and consumables. Description :

• Process incoming / outgoing mails and ensure accurate documentation and update of mail administration database daily
• Ensure collection and delivery of mail services are timely and mitigate against loss of customers’ mails
• Facilitate and ensure availability of postage stamps
• Liaise with courier companies (DHL, UPS, to facilitate delivery
• Monitor performance of courier and freight companies and report loss / damage to supervisor promptly
• Ensure timely distribution, relocation and movement of office furniture and equipment
• Ensure timely ordering and distribution of office refreshments and consumables
• Utilise inventory system for tracking office furniture, equipment and household furniture and appliances, office refreshments & consumables
• Ensure proper handling of courier airway bill for all domestic and international mails daily and ensure all bills are properly filed
• Provide periodic activity report to supervisor as may be defined
• Oversee the transit warehouse for Facilities items acquired for distribution to various locations or returned from various locations after use
• Maintain a reliable record of data and information on apartments including furniture and electrical.
• Oversee accommodation policy and provide accommodation services to expatriates as well as monitor DSTV subscription for MTNN.
• Ensure proper fitting and furnishing of MTNN offices and residential apartments, maintenance of all non M&E equipment, evaluate use of space and facilities in all offices and residencies.
• Supervise the activities of all front desk officers / receptionists and monitor the performance of all cleaning agencies and office move contracts in MTNN.
• Identify and supervise the ordering and delivery of furnishing, interior décor and electrical accessories required for MTNN apartments.
• Coordinate installation and assembly of furnishing and accessories to apartments and carry out inventory of same.
• Manage the maintenance of MTNN apartments and ensure they are in good condition at all times.
• Organise and supervise the removal and shipment of personal belongings of previous occupiers of apartments and ensure safe delivery.

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