Executive Assistant

The Executive Personal Assistant (PA) serves as the central coordination point for the executive’s professional and limited personal activities.

This role demands exceptional organizational, communication, and prioritization skills to ensure the executive’s time, focus, and deliverables are optimized for maximum impact.

The Executive PA operates with a high level of discretion, judgment, and initiative — proactively managing schedules, information flow, stakeholder engagement, and operational logistics.

Success in this position requires balancing strategic foresight with flawless execution, maintaining a pulse on priorities, and anticipating needs before they arise.

Roles and Responsibilities

1. Calendar and scheduling

• Proactively manage complex calendars
• Prioritize requests and resolve conflicts
• Prepare daily and weekly briefs with agendas, docs, locations, and logistics

2. Communication and correspondence

3. Meeting preparation and follow‑through

4. Travel and logistics

5. Gatekeeping and stakeholder management

6. Document and information management

7. Project coordination

8. Finance and procurement support

9. Personal and household assistance (as agreed)

10. Confidentiality and compliance

11. Executive effectiveness

Deliverables and KPIs