Job title : Admin and Operations Intern
Job Location : Abuja
Deadline : January 30, 2026
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Scope of the Position :
The Admin and Operations Intern provide administrative and operational support to ensure the smooth and efficient functioning of Helen Keller Nigeria country office operations. The role supports day-to-day office administration, logistics, fleet, and facility management activities in line with Helen Keller policies, donor requirements, and local regulations, while gaining practical hands-on experience in operations management.
Key Responsibilities :
General Administrative and Operations Support :
Support the implementation and maintenance of basic operations systems, including office administration, logistics coordination, and country office asset tracking.Assist in providing timely administrative support to country office team.Support documentation, filing, and record-keeping in line with organizational policies and internal control requirements.Participate in team meetings and support follow-up on assigned action points.Supervise janitorial staff and ensure the country office is consistently clean and well-maintained.Support the management of country office call card procurement and distribution to staff.Ensure the store is clean, well-organized, and that all assets are properly recorded and managed.Receive and welcome visitors in a professional and courteous manner.Serve as the Receptionist for the organization.Direct visitors to the appropriate staff or office.Receive incoming mail, packages, and deliveries.Record all incoming and outgoing mail in the mail register.Ensure mail and packages are promptly directed to the appropriate staff.Maintain a visitors' logbook and ensure all visitors sign in and out.Provide basic information and guidance to visitors as required.Operations and Compliance Support :
Assist in ensuring compliance with Helen Keller policies, procedures, and Code of Conduct.Support routine operational checks and documentation for audits and reviews.Facility and Office Management Support :
Assist in maintaining a safe, organized, and efficient office environment.Support general office services, including supplies management and office logistics.Assist with asset tagging, asset registers, and basic inventory tracking.Fleet Management Support :
Support the monitoring of vehicle usage logs and fuel consumption records.Assist in tracking vehicle insurance, maintenance schedules, and inspections.Required Qualifications and Skills :
Recent graduate or undergraduate student in Business Administration, Public Administration, Management, Logistics, or a related field.Basic understanding of administrative and operations processes.Strong organizational and record-keeping skills.Good communication and interpersonal skills.Proficiency in Microsoft Office (Word, Excel, Outlook).Willingness to learn and ability to work in a team environment.Key Competencies :
Attention to detailIntegrity and professionalismTime managementAbility to follow procedures and instructionsProactive learning attitudeLearning Outcomes :
The internship provides practical exposure to NGO operations, administrative systems, logistics, and compliance processes, preparing the intern for future roles in administration, operations, or project support.