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Admin and Operations Intern
Admin and Operations InternHelen Keller International • Abuja, Nigeria
Admin and Operations Intern

Admin and Operations Intern

Helen Keller International • Abuja, Nigeria
5 days ago
Job description

Job title : Admin and Operations Intern

Job Location : Abuja

Deadline : January 30, 2026

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Scope of the Position :

The Admin and Operations Intern provide administrative and operational support to ensure the smooth and efficient functioning of Helen Keller Nigeria country office operations. The role supports day-to-day office administration, logistics, fleet, and facility management activities in line with Helen Keller policies, donor requirements, and local regulations, while gaining practical hands-on experience in operations management.

Key Responsibilities :

General Administrative and Operations Support :

  • Support the implementation and maintenance of basic operations systems, including office administration, logistics coordination, and country office asset tracking.
  • Assist in providing timely administrative support to country office team.
  • Support documentation, filing, and record-keeping in line with organizational policies and internal control requirements.
  • Participate in team meetings and support follow-up on assigned action points.
  • Supervise janitorial staff and ensure the country office is consistently clean and well-maintained.
  • Support the management of country office call card procurement and distribution to staff.
  • Ensure the store is clean, well-organized, and that all assets are properly recorded and managed.
  • Receive and welcome visitors in a professional and courteous manner.
  • Serve as the Receptionist for the organization.
  • Direct visitors to the appropriate staff or office.
  • Receive incoming mail, packages, and deliveries.
  • Record all incoming and outgoing mail in the mail register.
  • Ensure mail and packages are promptly directed to the appropriate staff.
  • Maintain a visitors' logbook and ensure all visitors sign in and out.
  • Provide basic information and guidance to visitors as required.
  • Operations and Compliance Support :

  • Assist in ensuring compliance with Helen Keller policies, procedures, and Code of Conduct.
  • Support routine operational checks and documentation for audits and reviews.
  • Facility and Office Management Support :

  • Assist in maintaining a safe, organized, and efficient office environment.
  • Support general office services, including supplies management and office logistics.
  • Assist with asset tagging, asset registers, and basic inventory tracking.
  • Fleet Management Support :

  • Support the monitoring of vehicle usage logs and fuel consumption records.
  • Assist in tracking vehicle insurance, maintenance schedules, and inspections.
  • Required Qualifications and Skills :

  • Recent graduate or undergraduate student in Business Administration, Public Administration, Management, Logistics, or a related field.
  • Basic understanding of administrative and operations processes.
  • Strong organizational and record-keeping skills.
  • Good communication and interpersonal skills.
  • Proficiency in Microsoft Office (Word, Excel, Outlook).
  • Willingness to learn and ability to work in a team environment.
  • Key Competencies :

  • Attention to detail
  • Integrity and professionalism
  • Time management
  • Ability to follow procedures and instructions
  • Proactive learning attitude
  • Learning Outcomes :

    The internship provides practical exposure to NGO operations, administrative systems, logistics, and compliance processes, preparing the intern for future roles in administration, operations, or project support.

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    Admin and Operations Intern • Abuja, Nigeria

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