Executive Assistant

About the Role

• We are seeking a smart, proactive, well-organized, and highly professional Executive Assistant to support the Managing Director in overseeing daily operations and high-level administrative tasks.
• The ideal candidate must be detail-oriented, efficient, and capable of handling confidential information with maturity and discretion.
• This role requires someone who can anticipate needs, manage complex schedules, communicate confidently, and work effectively in a fast-paced environment.

Key Responsibilities

• Manage the MD's calendar, meetings, appointments, and travel arrangements.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Screen calls, emails, and requests, ensuring timely and appropriate follow-up.
• Coordinate activities between departments and ensure smooth workflow.
• Support the MD with research, documentation, and project monitoring.
• Maintain filing systems, confidential records, and executive documentation.
• Interact professionally with staff, partners, clients, and external stakeholders.
• Perform general administrative duties and any special assignments given by the MD.

Requirements

• Bachelor's Degree in Business Administration, Management, Social Sciences, or any related field.
• 35 years' experience as an Executive Assistant or Administrative Officer.
• Must be not above 32 years old (male or female).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint) and email communication tools.
• High level of professionalism, confidentiality, and discretion.
• Ability to work under pressure and manage tight deadlines.
• Strong interpersonal skills and confidence when interacting with senior stakeholders.

Preferred Qualities:

• Smart, articulate, and well-presented.
• Strong problem-solving ability.
• Ability to think proactively and work with minimal supervision.
• Strong attention to detail.
• Fast learner with excellent initiative.