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Executive Assistant Job at Harvesters International Christian Centre
Harvesters International Christian CentreLagos, NG30+ days ago
Job descriptionMonitor and reconcile expenses directly related to the Pastor’s budget. Process invoices, expense reports, and other documents for payment. Responsible for credit card : ensure transactions comply with the policies and reconcile monthly statements. Monitor the activities of the Pastor’s reporting staff, including deadlines, leave, travel and Ensure consistent customer service delivery in a collaborative and solutions-based capacity to all levels of staff and volunteers. follow up on tasks, and review to ensure completeness within the stipulated time frame Writes clear, concise correspondence. Proofreads all material for errors, omission, and consistency. Adept at tactfully delivering difficult messages. Networks across the organization. Willing to teach team members processes or how to use technologies. Applies emotional intelligence by facilitating situations for a positive outcome. Maintain the overall work plan and project plans, tracking key tasks, critical paths, and budgets. Assist with preparing assessment documentation, and receiving and processing proposals and reports for the Church as required. Takes initiative for new and special projects, as requested Completes projects by following up on results and collating reports from relevant church leaders, workers, and other volunteers Check through reports for accuracy, and completeness and highlight areas of focus and trends analysis Prepares reports by collecting and analyzing information Reports directly to the Senior Pastor. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. Maintain office supplies inventory and ensure availability of tools required for the Senior Pastor’s office Oversee the activities of the Secretary and implement office management initiatives that promote an effective working environment guest management, appointments, etc Perform any other duty that may be assigned from time to time by the Senior Pastor.
Executive Assistant Job at Harvesters International Christian Centre
Harvesters International Christian Centre is a church based organization whose mission is to change lives and raise leaders.
We are recruiting to fill the position below :
Job Position : Executive Assistant
Job Location : Lagos
Employment Type : Full-time
Job Details
Administration Support and Coordination :
- Manage the Campus Pastor’s calendar for appointments, meetings, and travel.
- Provide administrative support to the Campus Pastor (including correspondence, reports, files,
- Provide hospitality support, and arrange meals, accommodations, and logistics for meetings, events, guests, and programs hosted by the Campus Pastor.
- Maintain the daily and long-term schedule of activities for the Pastor’s office, including calendar, travel schedule, accommodations and conferences, and provide back-up materials, special arrangements and transportation related to these activities.
- Coordinate and organize daily office activities and operations and direct the workflow within the Senior Pastor’s office, as appropriate to minimize the demands on the Campus Pastor.
- Provide support to the Campus Pastor in the work of assigned committees of the Church Council.
- Provide support to the Campus Pastor in preparation of worship materials for weekly services and special events.
- Attend Church meetings and take minutes as required.
- Help increase the Campus Pastor’s productivity by 20% by taking on assignments and projects.
Monitoring :
Office Communication :
Teamwork and Collaboration :
Project Administration and Coordination :
Reporting / Analytics :
General Services :