Engineering Administrative Assistant (EAA)

Job Summary

• The Engineering Administrative Assistant provides dedicated administrative, documentation, and coordination support to the Engineering & Maintenance Department.
• The role ensures accurate control of aircraft maintenance records, engineering documentation, and compliance-related files in accordance with NCAA, EASA, ICAO, and company-approved maintenance and quality procedures.
• The position supports engineers, planners, and maintenance personnel to enable safe, compliant, and efficient aircraft operations of United Nigeria Airlines Ltd.

Duties / Responsibilities
Engineering Administration & Support:

• Accuracy and completeness of maintenance and engineering records.
• Timeliness of document retrieval and submission during audits.
• Compliance with regulatory and internal documentation standards.
• Effectiveness in supporting maintenance planning and coordination.

Technical Documentation & Records Control::

• Accuracy and completeness of maintenance and engineering records.
• Timeliness of document retrieval and submission during audits.
• Compliance with regulatory and internal documentation standards.
• Effectiveness in supporting maintenance planning and coordination.
• Support timely compilation and submission of maintenance records to Quality Assurance and Regulatory Authorities when required.

Regulatory Compliance & Audit Support:

• Support compliance with NCAA, EASA, ICAO, and OEMregulatory requirements.
• Assist in preparation for internal, external, and regulatory audits.
• Retrieve and organize requested documentation during audits and inspections.
• Maintain training, authorization, and certification records for engineering staff.

Planning, Scheduling & Coordination:

• Assist with maintenance planning coordination, including checks, inspections, and engineering activities.
• Maintain engineering rosters, duty schedules, and leave records as required.
• Liaise with Flight Operations, Quality Assurance, Safety, Procurement, Stores, and Finance to support maintenance activities.

Procurement & Stores Documentation Support:

• Raise and track purchase requisitions for aircraft parts, tools, and consumables.
• Assist with vendor documentation, certificates (e.g., EASA Form 1 / FAA 8130-3), and delivery records.
• Support tracking of parts, tools, and materials documentation in coordination with Stores.

Communication & Liaison:

• Serve as a central point of contact for the Engineering Department.
• Handle internal and external communications professionally, including correspondence with vendors, MROs, and regulators.
• Follow up on pending approvals, engineering actions, and documentation submissions.

Safety & Quality Support:

• Promote safety, quality, and compliance culture within the Engineering Department.
• Assist with safety reports, engineering incident documentation, and corrective action tracking as required

Key Performance Indicators (KPIs)

• Accuracy and completeness of maintenance and engineering records.
• Timeliness of document retrieval and submission during audits.
• Compliance with regulatory and internal documentation standards.
• Effectiveness in supporting maintenance planning and coordination.

Experience & Qualification
Minimum Requirements:

• HND / Bachelor's Degree in Business Administration, Office Management, Aviation Management, Engineering Administration or a related field

Preferred / Added Advantage:

• Certificate or diploma in Aviation Maintenance Administration, CAMO, or Technical Records Management.
• Basic understanding of aircraft maintenance processes and aviation regulations.
• Minimum of 24 years experience in an administrative role.

Working Conditions:

• Office-based with regular interaction in maintenance hangars, line stations, and engineering facilities.
• May require flexibility in working hours to support aircraft maintenance schedules and AOG situations.

Required Skills & Competencies
Aviation & Technical Skills:

• Familiarity with aviation regulatory frameworks (NCAA, EASA, ICAO).
• Understanding of aircraft maintenance documentation and record-keeping requirements.
• Experience with maintenance tracking systems (AMOS, TRAX, CAMP, Rusada, or similar) is an advantage.

IT & Office Skills:

• Proficiency in Microsoft Office Suite(Word, Excel, PowerPoint, Outlook).
• Strong document control, filing, and data management skills.
• Ability to manage confidential and regulated technical information.

Communication & Organizational Skills:

• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced operational environment.

Personal Attributes:

• High level of integrity, confidentiality, and professionalism.
• Proactive, well-organized, and dependable.
• Ability to work effectively with engineers, technicians, auditors, and regulators.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Must be smart enough to take critical decisions within a very short time limit.