Accounts Receivable Officer

Job Description

• A. Accounts Receivable Management

1.   Record all customer invoices, receipts, and related transactions accurately and promptly.

2.   Monitor accounts receivable balances and follow up with customers to ensure timely payment.

3.   Maintain up-to-date records of customer accounts and reconcile discrepancies.

4.   Allocate customer payments against corresponding invoices in the ERP or accounting system.

5.   Prepare and send customer statements of account on a regular basis.

6.   Monitor credit limits, terms, and payment behaviors of customers.

7.   Liaise with the Credit Control / Finance team to enforce credit policies and minimize bad debts.

8.   Follow up on overdue invoices through calls, emails, and reminder letters.

9.   Maintain a detailed aging analysis of receivables and escalate long-outstanding balances for management action.

10.   Support the preparation of debt recovery plans and coordinate with legal or collection agents when required.

11.   Prepare monthly reports on receivables position, aging, collections, and outstanding debts.

12.   Reconcile customer accounts and resolve billing discrepancies or disputes promptly.

13.   Support month-end and year-end financial closing processes by ensuring all receivables are captured accurately.

14.   Collaborate with the accounting team to ensure revenue recognition aligns with IFRS and company policies.

15.   Maintain effective communication and positive relationships with customers regarding billing and payments.

16.   Address customer queries and complaints on invoicing and receipts promptly.

17.   Provide customers with accurate financial information and payment support documentation.

18.   Ensure compliance with internal financial policies and accounting standards.

19.   Maintain proper documentation of receivable transactions for audit purposes.

20.   Support both internal and external auditors on receivable-related matters.

21.   Identify and recommend improvements to receivable processes and controls.

Requirements

Education : Bachelor’s Degree in Accounting, Finance, Business Administration, or related field.

Professional Certification : ICAN, ACCA, or equivalent (student or part-qualified) preferred.

Experience : Minimum of 2–4 years of experience in Accounts Receivable, Finance, or related role.

Technical Skills :