Officer, Finance

Description

About Evidence Action

Evidence Action is a global nonprofit organization with an approach distinctive in international developmentwe exclusively scale interventions that are backed by strong evidence and can be delivered with exceptional cost-effectiveness. Since our founding in 2013 we have reached over 515 million people globally with our interventions. We deliver high impact for every dollar spent as recognized by and.

We do development differently. We take a data-driven approach to identifying scaling and continuously improving programs that deliver immense impact ensuring these solutions measurably improve the lives of millions. Ourhas helped governments in Africa and Asia deliver over 1.8 billion childhood deworming treatments improving health education and sustained safe water access to over 10 million people in Africa preventing childhood illness and deaths.

We drive innovation: Ourbuilds the next generation of exceptional programs taking an approach most similar to a venture capital model. We are ruthless inthat do not meet our criteria; those that advance deliver outsized impact for millions of people.

We are global. Across nine countries in Africa and Asia our 700 people are united by a tremendous passion for our mission and impact. We are strong because of our diversity of experience geography and backgroundwith over 90% of our people in the countries where our impact is focused.

We have big ambitions. Over the next decade were setting our sights higher: We aim to reach over 600 million people globally to fulfill our vision of a world where hundreds of millions of people in the poorest places have better opportunities and their lives are measurably improved. We believe in bold and urgent actionbecause poverty doesnt wait and neither should we.

We need great people. Our success to date is due to the collective work of our amazing staff. To achieve our ambitious goals we are looking for people who share our passion for evidence cost-effectiveness and scale. We seek individuals who take an entrepreneurial approach enjoy tackling hard problems and have a bias to action and results. If our vision and approach excite you as much as they do us we invite you to join us.

Job purpose

The Officer Finance will support the effective financial management of Evidence Actions programmes and operations by ensuring timely and accurate financial transactions reconciliations budget monitoring and financial reporting. The role will provide day-to-day finance support to programme and management teams maintain accurate financial records and contribute to compliance with organisational policies donor requirements and applicable statutory regulations. The Officer will also support the strengthening of financial controls and processes to promote accountability efficiency and effective use of organisational resources.

Duties and responsibilities

. 1. Financial Management & Transaction Processing

• Support the timely processing of payments invoices staff advances and expense claims in line with approved policies and procedures.
• Review supporting documentation for completeness accuracy appropriate approvals and compliance before transactions are processed.
• Assist with accounting entries expense coding and posting of transactions into the organisations accounting system.
• Support monthly bank cash staff advance and other relevant reconciliations and follow up on outstanding items.
• Assist with the preparation of financial schedules and information required for management reporting audits and donor reporting.

2. Budget Monitoring & Programme Support

• Support programme teams in monitoring expenditure against approved budgets and identifying variances.
• Track programme-related commitments and expenditures and escalate potential budget overruns or other financial concerns to the supervisor.
• Assist with the preparation of expenditure summaries and budget updates for programme and management review.
• Provide finance support for workshops trainings field activities and other programme events.

3. Procurement & Vendor Financial Management

• Support the processing of purchase orders vendor invoices and vendor payments in line with approved procedures.
• Review procurement and payment documentation for completeness accuracy and appropriate approvals.
• Maintain accurate vendor records and support the follow-up of vendor payment queries and outstanding balances.
• Assist with the preparation of vendor reconciliations and follow up on discrepancies as directed.
• Ensure procurement and payment documentation is properly filed and readily available for audit and compliance reviews.

4. Financial Reporting & Reconciliations

• Assist with the preparation of monthly expense and financial reports for management and programme teams.
• Assist with preparing monthly bank reconciliations and following up on reconciling items in the books of accounts.
• Support the preparation of monthly and quarterly vendor reconciliations and follow up on outstanding balances and discrepancies.
• Assist with compiling financial data and expenditure summaries to support management decision-making and programme implementation.
• Support the preparation of financial schedules and information required for internal and external reporting audits and donor requirements.

5. Compliance Controls & Audit Support

• Support compliance with organisational policies donor requirements applicable statutory regulations and internal controls.
• Assist with the preparation of documentation for internal and external audits and respond to audit queries as assigned.
• Support the preparation and maintenance of applicable tax and withholding tax documentation and remittance records.
• Escalate documentation gaps discrepancies and other compliance concerns to the supervisor.
• Assist with implementing improvements to financial processes and controls as directed.

6. Financial Documentation & Records Management

• Maintain accurate and complete finance records in accordance with the organisations document retention requirements.
• Ensure supporting documents are properly organised and uploaded to relevant systems.
• Maintain trackers for payments advances procurement vendor reconciliations and other financial activities.
• Support the timely updating of financial records to ensure information is accurate and readily available.

Key Performance Indicators

• Timely transaction processing: At least 95% of assigned financial transactions processed within 48 hours subject to complete documentation and approvals.

• Transaction accuracy: At least 98% accuracy in transaction coding posting and processing with identified errors corrected promptly.

• Financial records and documentation: 100% of assigned financial records and supporting documents maintained accurately and in an audit-ready manner.

• Reconciliations and budget monitoring: 100% of assigned monthly and quarterly reconciliations and budget-monitoring updates completed within agreed deadlines.

• Compliance and escalation: 100% of assigned activities completed in line with finance policies and internal controls with discrepancies and compliance concerns escalated within 24 hours of identification.

Requirements

Minimum Qualifications

• Bachelors degree or HND in Accounting Finance or a related field.

• ACA ACCA CNA or another relevant professional accounting qualification is an added advantage.

• At least 12 years of relevant experience in accounting or finance support preferably within an NGO or other structured organisation.

• Basic knowledge of financial accounting transaction processing reconciliations budget monitoring and financial documentation.

• Proficiency in Microsoft Excel and other financial or accounting systems.

• Strong attention to detail numerical accuracy organisation and follow-through.

• Ability to work under supervision meet deadlines maintain confidentiality and escalate discrepancies promptly.

Required Experience:

Unclear Seniority

Employment Type : Full Time
Experience: years
Vacancy: 1