EXECUTIVE ASSISTANT TO SENIOR LEADERSHIP

EXECUTIVE ASSISTANT TO SENIOR LEADERSHIP Industry: Healthcare / Medical / NGO Location: Lekki, Lagos Employment Type: Full-Time Salary: ₦350,000 Monthly Experience: 3–5 Years Reports To: Director / Senior Leadership ROLE OVERVIEW We are seeking a highly organised, proactive, and discreet Executive Assistant (EA) to provide high-level administrative, coordination, and executive support to the Director and Senior Leadership team. The successful candidate will serve as a key point of coordination for executive activities, ensuring effective management of schedules, communications, meetings, documentation, follow-ups, and priority assignments. The role requires exceptional organisational skills, sound judgement, professionalism, and the ability to handle confidential and sensitive information with a high degree of discretion. The ideal candidate should be comfortable working in a fast-paced healthcare, medical, or NGO environment and possess the maturity and initiative required to anticipate executive needs and ensure that priorities are effectively managed. KEY RESPONSIBILITIES Executive & Administrative Support Manage and maintain the Director's daily calendar, appointments, meetings, engagements, and travel arrangements. Coordinate executive schedules and proactively identify and resolve scheduling conflicts. Screen, prioritise, and manage incoming emails, calls, correspondence, and other communications. Draft and review professional correspondence, letters, memos, reports, and other executive communications. Prepare meeting agendas, briefing notes, presentations, reports, and supporting documentation. Maintain an organised and accessible system for executive files, records, documents, and confidential information. Meeting & Stakeholder Coordination Coordinate internal and external meetings, including physical and virtual engagements. Prepare meeting materials and ensure relevant stakeholders receive required information in advance. Attend meetings where required, document minutes and decisions, and maintain an effective action tracker. Follow up with responsible stakeholders on outstanding action points, deadlines, and deliverables. Serve as a professional liaison between the Director, senior management, employees, clients, partners, vendors, government agencies, and other stakeholders. Operational & Strategic Support Support the Director and Senior Leadership in the coordination and execution of strategic initiatives and special projects. Conduct research and prepare summaries, briefs, presentations, and background materials to support executive decision-making. Monitor assigned projects, deadlines, and priority deliverables and provide timely status updates. Support the coordination of executive-level events, workshops, conferences, and official engagements. Identify opportunities to improve administrative processes, workflow, communication, and executive efficiency. Perform other administrative, coordination, and project-related duties as assigned by Senior Leadership. QUALIFICATIONS & REQUIREMENTS Bachelor's degree ( BSc ) or HND in Business Administration, Management, Health Sciences, Public Administration, or a related discipline. 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Administrator, Office Manager, or in a similar senior administrative capacity. Previous experience working within the healthcare, medical, NGO, development, or professional services sector will be an advantage. Demonstrated experience supporting senior executives, directors, or members of senior management. Strong proficiency in Google Workspace , particularly Gmail, Calendar, Docs, Sheets, Drive, and Meet. Excellent written and verbal communication skills. Strong business writing, report preparation, and presentation skills. Excellent organisational and time-management abilities. Ability to manage multiple priorities, deadlines, and stakeholders simultaneously. Strong attention to detail and ability to work with minimal supervision. High level of professionalism, discretion, integrity, and confidentiality. Strong interpersonal and relationship-management skills. Ability to anticipate executive needs, exercise sound judgement, and take initiative. Ability to operate effectively in a fast-paced and dynamic work environment. KEY COMPETENCIES Executive Support & Coordination Calendar & Time Management Business Communication Stakeholder Management Meeting & Event Coordination Report & Presentation Preparation Project Coordination Organisation & Attention to Detail Confidentiality & Discretion Problem-Solving & Initiative Professionalism & Executive Presence PERSONAL ATTRIBUTES The successful candidate should be: Highly organised and structured. Proactive and solutions-oriented. Discreet and trustworthy. Calm and professional under pressure. Resourceful and adaptable. Detail-oriented without losing sight of priorities. Confident in interacting with senior executives and external stakeholders. Capable of working independently while maintaining strong communication with leadership. PERFORMANCE EXPECTATIONS Success in this role will be demonstrated through: Effective management of executive schedules and priorities. Timely coordination and follow-up of meetings and action points. High-quality preparation of executive documents and communications. Efficient management of confidential records and information. Strong responsiveness to executive and stakeholder requirements. Improved administrative efficiency and executive productivity. Consistent professionalism, discretion, and reliability. HOW TO APPLY Qualified and interested candidates should send their updated CV to: hiring@mysigma.io Subject Line: Executive Assistant (EA) – Lagos