Document Control Specialist

• Design implement and manage Group document repositories (including SharePoint) ensuring structured storage version control and controlled access.
• Maintain consistent document classification metadata tagging naming conventions and versioning across Group and subsidiary documents.
• Coordinate document circulation for review collaboration approval and controlled release.
• Serve as the primary point of contact for document control queries and workflow issues across the Group.
• Provide training and ongoing guidance to Group and subsidiary teams on document management best practices.
• Promote consistency discipline and accountability in document handling across the organization.
• Ensure document management practices comply with applicable regulatory legal and ISO standards (e.g. ISO 9001 ISO 27001).
• Implement and enforce document security controls including permissions access rights and confidentiality protocols.
• Conduct periodic document audits to ensure compliance accuracy and data integrity.
• Support subsidiaries in maintaining compliant documentation aligned with Group governance standards.
• Develop implement and enforce Group document control retention and disposal policies.
• Automate document retention and destruction processes in line with approved schedules.
• Continuously optimize document workflows templates and systems based on business needs and user feedback.
• Collaborate with IT and cross-functional teams to integrate document management systems with Microsoft 365 Teams and other enterprise tools.

Required Experience:

IC

Employment Type : Full-Time
Experience: years
Vacancy: 1