Female Administrative & Accounting Officer

Job Summary

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Requirements

• A Degree in Accounting, Finance, or a related field is preferred.
• 2-3 years’ experience is required.
• Must be a female for gender balance.
• The ideal candidate should have a strong background in finance and accounting, as well as excellent organizational, communication, and analytical skills.
• The candidate should be proficient in using accounting software, such as QuickBooks or SAP, and have experience with Microsoft Office Suite.

Responsibilities

• Carry out all accounting functions and preparing the cash books.
• Liaise with the external auditors for the auditing of the financial statements. Prepare the financial statements of the company at year end.
• Bank reconciliation statements. Tracking payment to internal and external stakeholders.
• Attend meeting with the stakeholders.
• Prepare and submit invoices to customers.
• Track until payment is made, create reminders or reminders if needed.
• Manage office supplies stock and place orders
• Prepare regular reports on expenses and office budgets. Prepare minutes of meetings.
• Maintain and update company databases.
• Organize a filing system for important and confidential company documents.
• Answer queries by employees and clients.
• Update office policies as needed.
• Ensure validity of all company certification (including staff personnel).
• It is your responsibility to start the processes in good time to ensure consistent validity.
• Maintain a company calendar and schedule appointments.
• Book meeting rooms as required.
• Distribute and store correspondence (e.g. letters, emails and packages).
• Prepare reports and presentations with statistical data, as assigned.
• Arrange travel and accommodations.
• Take on special projects as assigned by management.
• Handle employees’ salaries
• Handle importation documents.
• Manage and maintain office facility and equipment.